Make and manage ISPS notifications with Ship2port

Visiting a seagoing vessel in a port is allowed only if the ship’s agent, on behalf of the master, gives permission. This is one of the security requirements of the ISPS code. An ocean vessel receives an average of 5 to 10 visitors per port call. Receiving ISPS notifications, approving and rejecting them, providing feedback and then informing terminal and ship, and concluding the administration takes a lot of time. With Ship2Port, Royal Dirkzwager has automated this process.

Visitors register their intended visit via the ISPS module in Ship2Port or via the Ship2Port app. The notification then reaches the ship’s agent or, in the case of a terminal visit only, the terminal. Once approved by the agent, it is forwarded to the terminal(s) where the ship docks. If that also approves, the visitor knows he can visit the ship without any problems.

ISPS in Ship2Port gebruik je, wanneer je:

• When you want to board ships, perform a certain service on board and/or sell a product or service
• When you want to save time and paperwork when registering ships
• When you want to avoid unnecessary loss of time at the terminal gate
• Want to ensure the safety of your ships and keep control over the visits of suppliers, technicians and family members of shipboard personnel
• Have an up-to-date and reliable overview of approved and rejected visits.

Learn more

• Notifications and updates via phone or email are a thing of the past.
• No more paperwork and spreadsheets
• ISPS notifications approve and reject, but also create your own
• Clear overview of expected:
  • Visitor, organization, reason for visit, arrival and departure time, type of ID and last 3 digits ID number and license plate
• Integrated background validation of organization, visitor and vehicle (end 2025)
• All stakeholders (visitor, agent, terminal and ship) have the same up-to-date data
• Real-time filterable overview of visits per day, per ship or terminal, check-in and check-out times and more for overview and for the purpose of controls
• Complete history of all stakeholder actions for the applicable retention period of 6 months
• ISPS-proof, full compliance with latest requirements
• AVG-proof processing of personal data: e.g. agent does not see ID, terminal does and IDs do. e.g. agent does not see an ID, terminal does and forwarding IDs by e-mail is a thing of the past
• Last but not least, when the agent starts working with Ship2Port, it also becomes more efficient and safer working for visitors, terminals and shipping companies.

Learn more

• Notifications and updates via phone or email are a thing of the past
• No more paperwork and spreadsheets
• ISPS notifications approve and reject, but also create their own for own terminal
• Clear overview of to-be-expected:
  • Visitor, organization, reason for visit, time of arrival and departure, type of ID and ID number and license plate
• Integrated background validation of organization, visitor and vehicle (end 2025)
• All stakeholders (visitor, agent, terminal and ship) have the same up-to-date data
• Real-time filterable overview of visits per day, per ship or terminal, check-in and check-out times and more for overview and for the purpose of checks
• Complete history of all actions of stakeholders during the applicable retention period of 6 months
• ISPS-proof, full compliance with the latest requirements
• AVG-proof processing of personal data: agent sees e.g. no ID, terminal does and IDs do not. e.g. agent does not see an ID, terminal does and forwarding IDs by e-mail is a thing of the past
• Last but not least, when a terminal starts working with Ship2Port, it also becomes more efficient and safer for visitors, agents and shipping companies.

Learn more