ISO 27001 Certified ISPS Compliant
Ship2Port PAX Declarations
One platform for compliant crew & passenger reporting
Ship2Port PAX enables maritime professionals to create, manage and submit PAX declarations digitally — fully linked to each port call.
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TRUSTED BY MARITIME PROFESSIONALS
Clear PAX declarations per port call
Used by shipping agents and operators to report who is on board before arrival.
Seamless PAX declarations per port call
Ship2Port PAX allows you to create crew and passenger declarations that are automatically linked to the correct port call (UCRN).
Whether you start from the map, port call list, or fleet overview, PAX declarations are always connected to the latest voyage and port information — so all parties work from the same declaration, without confusion or duplicate submissions.
PAX Declaration Interface
Manage crew and passenger declarations in one view
Benefits of Ship2Port PAX Declarations
Less manual work, fewer errors, and compliant PAX reporting by default.
Reduce manual work and email traffic
Improve data quality and ensure regulatory compliance
Avoid duplicate or conflicting declarations
Increase transparency and operational control
Save time for agents and operators
Key features
Everything you need to manage PAX declarations compliantly — from data input to authority submission.
Create ISPS requests directly from your PAX declaration using the same validated data already submitted for PAX reporting. Crew members required on board are selected automatically.
This eliminates duplicate data entry, reduces errors, and ensures consistency across compliance processes.
From PAX to ISPS — without rework
Seamlessly convert validated PAX data into ISPS requests — saving time and eliminating re-entry.
One-click ISPS request from an existing PAX declaration
Automatically select crew required on board
Reuse validated PAX data — no re-entry
Maintain consistent data across PAX and ISPS submissions
Saves time, reduces errors, and keeps compliance workflows aligned.
Flexible data input supports different operational workflows — from manual entry to bulk uploads — without compromising data quality.
Crew and passenger lists prepared on board can be uploaded in one go using official MSW-compatible Excel formats, then reviewed and completed before submission.
Flexible data input
Work the way that suits your operations.
Manually add crew and passengers
Upload complete PAX lists
Temporarily exclude or remove individuals
Save crew members as contacts for future use
Upload captain-prepared Excel lists (MSW-compatible)
All fields are editable, with instant feedback on missing or incorrect data.
After a PAX declaration is submitted and processed, a downloadable pro forma invoice is generated automatically per port call.
This allows agents to close dossiers and recharge costs immediately — without waiting for the monthly consolidated invoice.
Pro forma invoice per PAX declaration
Close your administration without delay.
One pro forma invoice per PAX declaration
Available immediately after submission
Supports internal administration and cost recharging
Monthly consolidated invoice remains unchanged
Helps agents invoice clients on time and avoid month-end backlog.
Built for compliance
Ship2Port PAX is designed to support regulatory requirements and prevent common declaration errors.
Compliance safeguards built in
Submit declarations under the correct organization (EORI)
One declaration per UCRN to prevent accidental overwriting
Controlled declaration takeover via reference and versioning
Automatic validation and error highlighting
Full message history with declaration status tracking
This ensures clear accountability, smoother collaboration between parties, and reliable compliance in regulatory reporting.
Safe collaboration between agents
To avoid conflicting submissions, Ship2Port enforces a single declaration per UCRN.
If another organisation has already submitted a PAX declaration:
1
The declaration can be taken over
2
Reference and version numbers are required
3
Data can be autofilled
This prevents “blind overwriting” and ensures coordinated collaboration between agents.
Full visibility & message traceability
A complete, auditable record of all exchanges with authorities.
What is tracked and recorded
Declaration status updates
All messages sent to authorities
Responses received from authorities
Historical PAX data per submitted message (including removed records)
This ensures reliable traceability for operational follow-up and external audits.
Complete traceability
Every PAX declaration provides full visibility into its communication lifecycle.
You can review all messages sent to authorities, the responses received, and the corresponding PAX data per submission — giving you a reliable, auditable overview of the declaration status at any time.
Fully integrated within Ship2Port
Ship2Port PAX is fully integrated into the Ship2Port platform, keeping PAX workflows connected to vessels, port calls, and operational data — enabling efficient workflows within a single system.
Start declarations directly from vessels, port calls or fleets
Combine PAX workflows with planning and operational insights
One platform, one source of truth
Ready to simplify PAX Declarations?
Discover how Ship2Port PAX helps you stay compliant while keeping operations efficient