ISO 27001 Certified ISPS Compliant
Ship2Port PAX Declarations
One platform for compliant crew & passenger reporting
Ship2Port PAX enables maritime professionals to create, manage and submit PAX declarations digitally — fully linked to each port call.
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TRUSTED BY MARITIME PROFESSIONALS
Clear PAX declarations per port call
Used by shipping agents and operators to report who is on board before arrival.
Seamless PAX declarations per port call
Ship2Port PAX allows you to create crew and passenger declarations that are automatically linked to the correct port call (UCRN).
Whether you start from the map, port call list, or fleet overview, PAX declarations are always connected to the latest voyage and port information — so all parties work from the same declaration, without confusion or duplicate submissions.
PAX Declaration Interface
Manage crew and passenger declarations in one view
Built for compliance
Ship2Port PAX is designed to support regulatory requirements and prevent common declaration errors.
Compliance safeguards built in
Submit declarations under the correct organization (EORI)
One declaration per UCRN to prevent accidental overwriting
Controlled declaration takeover via reference and versioning
Automatic validation and error highlighting
Full message history with declaration status tracking
This ensures clear accountability, smoother collaboration between parties, and reliable compliance in regulatory reporting.
From PAX to ISPS — without rework
Seamlessly convert validated PAX data into ISPS requests — saving time and eliminating re-entry.
Create ISPS requests directly from PAX
Ship2Port PAX allows you to generate ISPS requests directly from your PAX declaration.
Crew members required on board are automatically selected, using the same validated data already submitted for PAX reporting.
This eliminates duplicate data entry, reduces errors, and ensures consistency across compliance processes.
Key ISPS integration features
One-click ISPS request from an existing PAX declaration
Automatically select crew required on board
Reuse validated PAX data — no re-entry
Maintain consistent data across PAX and ISPS submissions
Saves time, reduces errors, and keeps compliance workflows aligned.
Flexible data input
Work the way that suits your operations.
Workflows that fit your operations
Manually add crew and passengers
Upload complete PAX lists
Temporarily exclude or remove individuals
Save crew members as contacts for future use
Upload captain-prepared Excel lists (MSW-compatible)
All fields are editable, with instant feedback on missing or incorrect data.
Different operations require different workflows.
Ship2Port PAX supports both manual entry and bulk uploads, giving you the flexibility to work the way that suits your operations best.
Crew and passenger lists prepared on board can be uploaded in one go using official MSW-compatible Excel formats. After upload, data can still be reviewed, edited, or completed before submission — combining speed with full control.
Direct submission to authorities — with live approval status
Direct submission to customs and border authorities, with clear status updates in Ship2Port.
Clear status at a glance
Submitted declarations
Declarations under review
Approved declarations
Total crew & passengers per port call
This allows agents to follow up in time, contact the authority helpdesk if needed, and avoid delays or penalties upon arrival.
Submitted directly via the Maritime Single Window (MSW)
Ship2Port PAX submits crew and passenger data directly to the Douane and Marechaussee via the Maritime Single Window.
Each submission is processed by the authorities, and status updates are returned automatically to Ship2Port — so you can clearly see whether a declaration is submitted, under review, or approved before arrival.
Ship2Port PAX submits declarations via the official Maritime Single Window, ensuring compliant, direct submission and clear authority feedback.
Pro forma invoice per PAX declaration
Download a pro forma invoice per PAX declaration to close dossiers and recharge costs immediately.
Close your dossier without delay
After a PAX declaration is submitted and processed, Ship2Port provides a downloadable pro forma invoice per port call.
This allows agents to complete their administration and recharge costs immediately, without waiting for the monthly consolidated invoice.
Administrative completion
One pro forma invoice per PAX declaration
Available immediately after submission
Supports internal administration and cost recharging
Monthly consolidated invoice remains unchanged
This helps agents close their administration on time and invoice clients without waiting for month-end billing.
Safe collaboration between agents
To avoid conflicting submissions, Ship2Port enforces a single declaration per UCRN.
If another organisation has already submitted a PAX declaration:
1
The declaration can be taken over
2
Reference and version numbers are required
3
Data can be autofilled
This prevents “blind overwriting” and ensures coordinated collaboration between agents.
Full visibility & message traceability
A complete, auditable record of all exchanges with authorities.
What is tracked and recorded
Declaration status updates
All messages sent to authorities
Responses received from authorities
Historical PAX data per submitted message (including removed records)
This ensures reliable traceability for operational follow-up and external audits.
Complete traceability
Every PAX declaration provides full visibility into its communication lifecycle.
You can review all messages sent to authorities, the responses received, and the corresponding PAX data per submission — giving you a reliable, auditable overview of the declaration status at any time.
Fully integrated within Ship2Port
Ship2Port PAX is fully integrated into the Ship2Port platform, keeping PAX workflows connected to vessels, port calls, and operational data — enabling efficient workflows within a single system.
Start declarations directly from vessels, port calls or fleets
Combine PAX workflows with planning and operational insights
One platform, one source of truth
WHY SHIP2PORT PAX?
Designed to simplify compliance and daily operations.
Reduce manual work and email traffic
Improve data quality and regulatory compliance
Avoid duplicate or conflicting declarations
Increase transparency and operational control
Save time for agents and operators
Ready to simplify PAX Declarations?
Discover how Ship2Port PAX helps you stay compliant while keeping operations efficient