ISPS Compliant Platform
Ship2Port for Port Authorities
A Unified Platform for Port Security, ISPS Compliance & Operational Efficiency
Digitise visitor verification, gate access, and port-wide coordination—fully integrated with your PMS and PCS. Strengthen security, streamline port operations, and gain real-time visibility across vessels, terminals, and suppliers.
TRUSTED BY LEADING PORT AUTHORITIES
Challenges faced by modern Port Authorities
Ports today operate in increasingly complex environments. Security requirements are stricter, vessel traffic is dense, and coordinative tasks span dozens of parties. Yet many port authorities still rely on fragmented systems, emails, spreadsheets, and manual workflows.
Common operational gaps
No single, verified source of truth for visitor and contractor access
Manual approvals scattered across email, spreadsheets, and paper
Difficult to demonstrate ISPS compliance during audits
Access lists not linked to live vessel or berth status
Time-consuming coordination between agents, terminals, and security
Inconsistent procedures across terminals and facilities
Built for Port Security, Operations & Compliance Leaders
One Platform.
One Source of
Truth.
Total ISPS
Compliance.
Unified visitor access, vessel-linked workflows, and automatic audit readiness.
About Ship2Port
Ship2Port provides port authorities with an all-in-one digital environment for security, operations, and port-community workflows.
Our system does not replace your existing port infrastructure. It integrates with your PMS/PCS and complements your access control hardware to deliver:
Stronger ISPS compliance
Seamless operational coordination
Real-time port-wide oversight
Drastically reduced administrative burden
Ship2Port is the unified platform that keeps your port secure, efficient, and fully connected.
Key capabilities for Port Authorities
ISPS & Security Automation
Pre-cleared, time-bound digital visitor and contractor passes
Identity verification linked to vessel and berth
QR access scanning at security gates
Automatic validations
Compliance & Audit Tools
Full ISPS audit trail with every approval, denial, and gate scan
Instant reporting for inspections
Digital archive replacing paper records
Public Portal for Agents & Suppliers
Free access for agents, terminals, and service providers
Submit visit requests and operational announcements
Standardised workflows across your community
Real-Time Vessel & Berth Integration
Live sync with PCS and PMS
Ship2Port cross-validates port calls using AIS
Always up-to-date data for approvals and gate control
How Ship2Port works
A secure, fully digitised ISPS workflow—from request to audit log.
1
Agent or supplier submits a request
Linked to the vessel call and berth assignment.
2
Terminal or PFSO reviews and approves
ISPS and local security rules are applied automatically.
3
Digital QR access pass is issued
Delivered via email, SMS, or mobile wallet.
4
Gate security scans and validates access
The system instantly confirms permission and logs the event.
5
Automatic audit trail created
Every access is recorded: who, when, where, linked to which vessel.
FOR HARBOUR MASTERS & PFSOS
Benefits for Harbour Masters & PFSOs
Streamline security operations while maintaining the highest ISPS compliance standards.
Stronger Port Security
Always know who is entering the port, when, and why
Accurate access control tied to vessel movements and berth status
Less Administrative Work
70-80%
less manual coordination
No more spreadsheets, emails, or duplicated entry
Faster gate processing
Pre-cleared visits
QR scanning with instant validation
Transparent & Accountable Operations
Always know who is entering the port, when, and why
Every approval and gate scan logged
Clear responsibilities between agents, terminals, and security
Audit-Ready at Any Moment
Complete ISPS documentation
Easy reporting for inspections
COMPREHENSIVE SOLUTION
Unified Platform for Port Security, Compliance & Visitor Management
Ship2Port brings previously fragmented port-security and access workflows together into one connected environment, giving authorities real-time oversight and consistent processes across the entire port community.
ISPS visitor & contractor management
Digital QR gate access & security validation
Supplier & service provider announcements
Terminal review & approval workflows
Vessel-linked operations & port-call context
Automatic AIS-enhanced vessel visibility
Complete digital audit trail & archives
Seamless communication across agents, terminals & security
One login. One platform. Every terminal and stakeholder connected.
Platform Views
Port Call Dashboard
Track all vessel movements and berth assignments
Security & ISPS Compliance Dashboard
Unified oversight of all ISPS access and compliance workflows
Mobile gate access
QR-based entry with instant validation
PROVEN IMPACT
Results from ports using Ship2Port
Ports that deploy Ship2Port consistently achieve measurable improvements in ISPS compliance, operational efficiency, and port-community coordination. These results are based on real pilots and live operational use across multiple terminals and facilities.
Key Results
70-80% reduction in manual coordination
Digital workflows eliminate email loops, phone calls, spreadsheets, and ad-hoc lists.
Faster Gate Processing
Pre-cleared QR passes reduce delays at busy security checkpoints.
Real-time, audit-ready logs
Every approval, denial, and gate scan is automatically captured and searchable.
Improved transparency across all stakeholders
Agents, terminals, suppliers, and port security operate from the same source of truth.
Verified, vessel-linked access at all times
Access rights are tied directly to PMS, PCS, and AIS-validated port-calls.
Built on real-world port deployments
Ship2Port delivers results—not just digitalisation, but traceable, repeatable efficiency and compliance gains across the entire port community.
PILOT PROGRAM
Evaluate Ship2Port in a live port environment
The Ship2Port Pilot Program allows port authorities to test the complete ISPS access and compliance workflow during a structured 12-week rollout — including integration with your PMS and PCS, and live AIS-based vessel validation. This controlled pilot is the most effective way to validate the technology, gather feedback from terminals and agents, and assess port-wide impact before full deployment.
Pilot Objectives
Digitise the full ISPS visitor verification & gate access workflow
Eliminate manual visitor lists, ID emails, and paper approvals
Test dual-approval flows between agents and terminals/PFSOs
Capture a complete digital ISPS audit trail automatically
Validate PMS and PCS integration in a live operational scenario
Launch a public-facing portal for agents & service providers
Improve coordination across terminals and the port community
What's included in the Pilot
Connection to PCS and PMS vessel/berth data feeds
Live AIS-based port-call cross-validation
Configuration of the public portal & moderation workflow
Training for terminals, security & operations teams
Operational analytics & structured feedback loops
Full access for all participating terminals, agents & suppliers
PILOT TIMELINE
12-Week structured rollout
A clear, predictable program guiding your port from preparation to live operational evaluation.
Week 1 — Kickoff & Technical Setup
Technical & security onboarding
Environment provisioning
Initial PMS/PCS connection preparation
User provisioning for terminals, agents & security teams
Week 2–3 — System Integration
Connect PMS vessel & berth data feeds
Connect PCS for port-call synchronisation
Activate AIS-based live vessel cross-validation
Configure QR access validation with existing gate workflows*
Internal testing with security & operations teams
*Integration level depends on the port’s existing gate technology, and can be adapted to support current or future access-control needs.
Week 4 — Go-Live With Terminals
Public supplier/agent portal activated
Terminals, agents & suppliers onboarded
Live operational usage begins across participating facilities
ISPS audit trail captured automatically from day one
Week 12 — Evaluation & Impact Review
Operational performance analysis
ISPS compliance & audit-readiness review
Stakeholder interviews: terminals, security, agents
Recommendations & roadmap for full-port rollout
Expected Outcomes
What your port gains during the pilot
Clear, measurable reduction in manual coordination
The pilot replaces fragmented spreadsheets and email loops with a single workflow across terminals, agents and security teams—producing a 70–80% drop in manual effort during daily operations.
A complete digital record of all ISPS activity
Every visit request, approval and gate scan generates an audit-ready log, giving your security team full traceability throughout the pilot.
Shared visibility across the entire port community
All participating stakeholders operate from the same synchronised PMS/PCS and AIS-validated vessel data, improving coordination and reducing errors across terminals, agents, PFSOs and port security.
Confidence and evidence for full-port rollout
The pilot demonstrates how Ship2Port performs in a live environment—validating integrations, workflows and community adoption so your authority can move toward full ISPS automation with certainty.
PLATFORM INTEGRATION
Seamless integration with your existing port systems
Ship2Port is built to enhance your digital ecosystem — not replace it. We integrate directly with your Port Management System (PMS), Port Community System (PCS), Automatic Identification System (AIS), and gate infrastructure to ensure your ISPS and access workflows always run on accurate, verified vessel and port-call data.
Connected data sources
PMS Integration
Vessel calls, ETA/ETD, berth assignments
PCS Connectivity
Operational data & port community workflows
AIS Sync
Live vessel tracking & cross-validation
Gate Hardware
Scanners, QR validation, access control systems
The integration advantage
No duplicated port-call or berth data
Ship2Port reads directly from your PMS and PCS, eliminating manual re-entry and ensuring single source of truth
Always correct & real-time operational context
Automatic updates when vessels shift berths, ETA changes, or port-call status evolves
Unified access workflows across all terminals
Standardised security and compliance processes port-wide, regardless of operator or terminal system
Cleaner reporting, stronger security, reduced manual effort
Audit-ready compliance records with verified vessel linkage and zero reconciliation overhead
Ready to transform your Port operations?
Join leading port authorities worldwide who trust Ship2Port for secure, efficient, and compliant operations.